If Trello says a request is active, Stripe says the client paused last week and the revision is buried in Slack, you are running three records that disagree. Yes, one platform can hold all three: below we compare what ManyRequests, Wayfront, Zendo and Agency Handy cost once you add your team. For a studio of two to ten people, shortlist ManyRequests and Wayfront, which cost $139 and $129 a month at five people.
You will see the monthly bill at one, five and ten people, what you give up compared with a board plus Stripe, and when not to buy one at all. Every figure comes from the vendor's own pricing page, as our editorial policy explains.
What an all-in-one platform replaces
A platform puts four things behind one login: the request board your team works from, the portal your client logs into, the invoices, and the subscription. That subscription decides whether a client can submit new work at all. The promise is that pausing a subscription changes what the client can submit without anyone moving a card by hand. Check that promise during the trial. If all you need is a nicer place for clients to log in and you are happy with your billing, compare the portal-only tools on our client portals page instead. If billing is the weak spot, start with billing and subscription tools.
What they cost once you add your team
Headline prices mislead because each vendor counts seats differently. ManyRequests and Zendo include one internal user and charge for every extra person. Wayfront includes five seats in Base and ten in Pro. Agency Handy sells bundles of users. Here is the monthly bill at three team sizes, on monthly billing.
| Plan | Seat rule | 1 person | 5 people | 10 people |
|---|---|---|---|---|
| ManyRequests Core | $59, 1 seat included, extra seats $20 | $59 | $139 | $239 |
| ManyRequests Pro | $99, 1 seat included, extra seats $30 | $99 | $219 | $369 |
| Zendo Core | $29, 1 user included, extra users $8 | $29 | $61 | $101 |
| Zendo Pro | $59, 1 user included, extra users $12.50 | $59 | $109 | $171.50 |
| Zendo Agency | $99, 1 user included, extra users $17 | $99 | $167 | $252 |
| Wayfront Base | $129, 5 seats included | $129 | $129 | Extra seat price not stated on pricing page |
| Wayfront Pro | $299, 10 seats included, extra seats $20 | $299 | $299 | $299 |
| Agency Handy Freelancer | $109, 1 user | $109 | Not available | Not available |
| Agency Handy Team Starter | $359, 10 users | $359 | $359 | $359 |
| Agency Handy Business Pro | $719, 30 users | $719 | $719 | $719 |
How the numbers are worked out: plan price plus (people minus included seats) times the extra-seat price, never below the plan price. So ManyRequests Core at five people is $59 + 4 x $20 = $139. Sources: ManyRequests pricing, Zendo pricing, Wayfront pricing and Agency Handy pricing, all. Annual billing is cheaper on most of these. Agency Handy's annual figures were ambiguous on its page, so we left annual prices out of the table.
At six people, Wayfront Base drops out because its page does not say what a sixth seat costs. Wayfront Pro at $299 then covers you up to ten, while ManyRequests Core comes to $159 and Zendo Pro to $121.50.
All six platforms below list both a client portal and a request queue on their pricing pages, so those do not separate them. Proofing, billing and how you can try them do.
| Platform | Proofing | Billing | How to try it |
|---|---|---|---|
| ManyRequests | Yes, design and video | Yes | 14-day trial, no free plan |
| Wayfront | Not stated on pricing page | Yes | 14-day trial |
| Zendo | Not stated on pricing page | Yes | Free Essential plan, up to three clients |
| Agency Handy | Yes, comments on files | Yes | 7-day trial |
| SuperOkay | Yes, approvals | Not stated on pricing page | Free plan, one client |
| Assembly | Not stated on pricing page | Yes | Free plan, 5 active contacts |
The platforms, compared one at a time
ManyRequests is built around the request queue: Kanban, list and queue views, request forms, and design and video proofing listed on the pricing page. That last point matters if revisions currently get lost in Slack. You give up cheap growth: each extra person costs $20 a month on Core and $30 on Pro. There is a 14-day trial and no free plan.
Wayfront puts orders, files, invoices and subscriptions in one branded portal. Base is $129 a month with five team seats included; Pro is $299 with ten. Its pricing page says there are no transaction fees. Proofing is not stated on the pricing page, so trial your revision loop before you commit. 14-day trial.
Zendo is the cheapest way to try the model on your own. Essential is free for up to three clients and one published service. Core is $29 a month, Pro $59 and Agency $99, each with one user included. The costs climb with every person you add, and proofing is not stated on the pricing page.
Agency Handy suits a studio that already has close to ten people: Team Starter is $359 a month for ten users. For a team of two it is expensive, because the $109 Freelancer plan covers one user only. It lists file feedback, subscriptions and Stripe, PayPal and Wise payments. The trial is seven days.
SuperOkay is a portal for small creative teams, with a free plan limited to one client, one contact and one project. Solo is $12 a month, Solo+ $38 and Business $146, as listed on SuperOkay's pricing page. It states file exchange, tasks and approvals; invoicing is not stated on the pricing page, so you may still need Stripe alongside it.
Assembly has a free plan with 5 active contacts, 1 internal user, 50 build credits a month and 3 apps, as listed on Assembly's pricing page. It also sells Starter, Professional and Advanced tiers, but the prices did not display consistently when we checked, so we are not quoting them. If you were looking at Copilot, it appears to have been folded into Assembly: its pricing address sent us to Assembly's pricing page when we checked.
Moxie and Bonsai are freelancer business tools with a client portal attached, not request-queue platforms. Their pricing pages lead with invoices, payments and time tracking. Moxie Teams is $40 a month for up to five team members. Bonsai charges per user, and its portal starts on Essentials at $25 per user a month. Pick one of these if you bill projects and retainers. Pick a request platform if clients queue work under one subscription.
What to check before you switch to an agency platform
Run a trial with one real client, not a demo account full of sample data. Then answer these, in writing, in the evaluation and migration worksheet:
- Can one client hold queued requests while only the permitted work is active?
- What happens to active work, access and invoices when a subscription pauses?
- Can you export request history, comments and files together, so you could leave in a year without losing who approved what?
- Does it connect to your existing Stripe account, or does every client need to re-enter card details?
- Can a client invite a colleague with different permissions, for example one person who requests and another who only sees invoices?
- Who on your team keeps it up to date every day?
Do not buy a platform to fix a decision you have not made yet. Decide first what "one active request" means for you, using the service design and pricing guide, then check that the platform can enforce it. The agency software stack guide shows which tool should hold each record, and why accounts and contracts may still live elsewhere.
When a free board and Stripe are still the right answer
If you have fewer than about five clients, one active request each, and Stripe already runs the subscription, keep a free Trello board and Stripe instead. A platform adds a monthly bill and a second place where status can go stale. Trello's free plan allows up to 10 collaborators per Workspace, as listed on Trello's pricing page. Stripe charges 1.5% + 20p (about $0.27) on standard UK cards, as listed on Stripe's UK pricing page.
DesignJoy is the proof that this scales further than you might think. In a 2021 Indie Hackers AMA, founder Brett Williams described 30+ clients at $50k to $60k a month, run on Trello, Webflow, Memberstack, Airtable via IFTTT and Slack. Clients were limited to one active request at a time. DesignJoy still lists "One request at a time" at $4,995 a month. No all-in-one platform in that list.
Switch if you are reconciling the board against Stripe more than once a week, or if one client needs different permissions per person. Real hours lost each month chasing failed payments is a third sign. Any one of those is worth a 14-day trial of ManyRequests or Wayfront. If you have no subscription clients yet, start on the board and revisit this when the third client signs.